Office supplies and technologies that can improve faculty productivity

Below is a list of office supplies and technologies that I find useful in my job as a faculty member.

1) Coloured file folders

We once dreamed about a world where technology would make it possible to go completely paperless. We aren’t there yet and I strongly doubt that we ever really will be. I’ve found it helpful to organize projects into coloured file folders that relate to one particular role of my job as a faculty member. Anything related to administration is burgundy (e.g. service, financials, etc.), teaching is violet (e.g. course syllabi, student assignments, tests, etc.), blue is research (e.g. lab supplies, vendor catalogues, grant applications, etc.), and teal is current projects (e.g. manuscript writing, lab experiments, etc.). I find that this colour coding helps to keep me organized.

2) Post-it Notes

The glue used in post-it notes was a failed experiment which as a scientist I think is hilarious and is a good commentary on the importance of basic research and making mistakes while doing science. I use post-its for a wide variety of reasons and in a multitude of colours. For the past several months I’ve been using 3” x 3” post-its on my personal Kanban board in my office and I hope to write a future blog post on that topic. I also use yellow lined larger post-its for capturing lists or ideas that I need to flesh out in more detail.

3) Label maker

I have already waxed poetic about the label maker in a previous post . It is one of the greatest human inventions ever. Enough said.

4) Writing implements (a.k.a. pens)

I am a pen snob and am very particular about them. About a year ago I discovered the Pentel EnerGel Metal Tip 0.7 mm ball pen in black . No leaking, no smudging, quick drying, smooth…this pen has it all. “Borrow” my pens at your own peril!

5) Notebooks

I prefer to use the Hilroy 80 page 1 subject lined notebooks. Many of my colleagues use bound notebooks (e.g. Moleskine), but I write in my notebooks and then rip out the pages so these don’t work for me.

6) iPad

I use my iPad in my daily work as my calendar, task manager, timer, etc. and have previously written a post on several apps that I find useful .

7) Generic office supplies

I’ve got a stapler, staple remover, paperclips, scotch tape, scissors, and a calculator that I use regularly in a desk drawer. I also purchased a letter opener and the number of paper cuts that I receive has dropped exponentially. I also find that the “sign here” sticky flags have proven very useful for one up approval of grant applications, financial reconciliations, and various other documents that need approvals from my departmental Chair and Dean.

8) External hard drive

I back up my laptop regularly in case my computer decides to go nuclear or on the small chance that my computer gets stolen. I’ll likely migrate to a cloud back-up soon, but if the laptop is in my office then the external drive comes home with me and vice versa.

None of these items is particularly ground breaking or earth shattering, but I find that when used together in my everyday work activities they save me a lot of time and vastly increase my productivity.

Care to share the office supplies that you find useful as a professor?

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