I received my first iPad as a Christmas present several years ago from my partner. Prior to that I had purchased an iPod and that was the first Apple device that I owned. I still use a PC laptop as my primary computing device at work, but I have integrated my iPad into my daily work flow. I am now on my second iPad (a first generation iPad Air). I thought that it might be interesting to other academics if I described how I use my iPad at work. Below I describe three of the apps that I use every day and how they have led to increases in my productivity as a scientist.
I used to use a paper calendar and was frustrated when appointments changed or got cancelled and entering repeating appointments was a pain. During the transition to an electronic calendar I maintained a paper and an electronic calendar for a few months because I was paranoid that the iCloud would eat my data. This never happened and I love the convenience of using an electronic calendar. I find that I prefer the Week Cal display and set-up compared to the Apple Calendar App. I found having an electronic calendar extremely useful when I was recently preparing my tenure file; it was easy to go back in time and look at the past 3 years of my life. I only use my calendar for appointments (i.e. I physically have to be somewhere at a certain time and place).
Academics are busy people and we have to keep a lot of balls up in the air at the same time. I am a typical type-A personality and prior to having my iPad I kept a notebook with a master to-do list and notes on each of the many projects that I had on the go. It was all there, but it wasn’t very organized or efficient. As a compulsive list maker I was looking for a program that was flexible and could deal with the complexities of my varied projects. Several years ago I read the book “Getting Things Done” by David Allen and it was a life changer. OmniFocus has had a similar positive impact on my productivity. The Omni company has recently released version 2 of the app for iPad. The program is very expensive for an app, but it has been worth every penny for me. The program also has a steep learning curve, but once you figure it out it is awesome!
The Clock app comes as a default app on the iPad and I use it in a few ways. When I’m doing a task for the first time, but I know that it’s a repeating task that I’ll need to do again in the future, I use the Stopwatch feature to determine how long it takes me to complete the task. I now know that it takes me about 15 minutes to reconcile my monthly research account spending on my corporate credit card. That’s useful information because I now know that I can get this task done in one of those awkward 15 minute chunks of time that pop up in my schedule.
I also use this app to avoid procrastinating on a task that I don’t feel like doing or to work on a project in short bursts. I like to break overwhelming projects into smaller pieces. I can usually do any task for 30 minutes even if I don’t really want to do it. I promise myself that I only have to work on that task for 30 minutes and then I’ll stop. This works like a charm; I’ve made progress, but the evil task from Hell hasn’t stolen my entire day. Working in these shorter periods of time of intense focus and taking quick breaks in between is called the Pomodoro technique.
These three apps in combination keep me on track, organized, and focused during my work days and have helped me to increase my productivity.
How are you using apps on your iPad in your work as an academic? Feel free to comment below.