This fall I applied for tenure at my university. Below, I’d like to share some of the things that I learned putting the application package together. This includes a lot of legwork that I was glad I did over the past several years which made it much easier to organize and articulate my arguments for why I should keep my job.
1. It is never too early to start thinking about your tenure package. I advise all new faculty to start a paper filing system for each year that they are on the tenure-track as well as an electronic filing system for digital materials. When you do something that is relevant to research, teaching, service, outreach, etc. put something that documents that activity into one of these folders. Your future self will be emphatically thanking your past self when tenure time rolls around. This is also a handy tip for completing annual activity/performance reviews.
2. Use your calendar to document meetings and events and make sure that your calendar records from previous years are accessible and searchable. It doesn’t matter if you prefer to use a paper or electronic calendar, but having a tangible record of past efforts is extremely valuable.
3. As soon as you start your job make a list of what materials might be relevant to include in a tenure package; some of these are not obvious. This step allows you to plan ahead. When you start your tenure track position, think about what information is useful to include in your tenure package. For example, I conducted my own teaching evaluations in addition to the official institutional ones. This allowed me to get some useful comments and feedback from my students about my teaching. I used these evaluations as another line of evidence to support my claim that I am an effective and engaging teacher. Are there any graduating students that you would like to approach for letters of support before they move on? When someone sends you an email to thank-you for something that you did, make sure that you save it. Try to keep duplicates of important documents. Papers get lost and computers can cease to function at any time.
4. Keep that CV updated every month. I have a standing appointment in my calendar that reminds me to update my document once a month. It is amazing how many different things you can accomplish in just 30 days! If you stay on top of keeping track of what you’ve done as you go, you won’t be rooting through piles of paper or electronic files years later. Keeping your CV updated is also a good idea so that you can take advantage of opportunities that have tight deadlines (e.g. collaborative grants, award nominations, guest speaker invitations, etc.) when a current version of your CV is requested.
5. Preparing your tenure package is a great opportunity for self-reflection and to feel proud of what you’ve been able to accomplish in a few short years. It gives you some time to think about where you’ve been, where you currently are, and where you want to go next. The other side of this is that it is also an opportunity for the imposter syndrome to rear its ugly head and cause a great deal of self-doubt. Be kind to yourself during this process. Accept that you have done your best given your individual circumstances. I was up for tenure at the same time as a colleague and we offered each other support, advice, and encouragement during the process which was immensely valuable.
6. Don’t leave it to the last minute. There is a lot of personal and professional reflection that needs to occur during this process. I started working on my package at the beginning of the summer and did little bits and pieces here and there. I completed the content of the package by the end of July and then went on an extended vacation. When I came back I made some final adjustments, but by that time all that was left to do was organize and assemble the package.
7. This is one time in your life where you do not want to be modest. You need to toot your own horn effectively, but do it in a way that is not off-putting. Make a statement, support it with evidence, and build your case. Don’t make people put two and two together or read between the lines.
8. Ask several colleagues to look over your package before you submit it. They will see things that you don’t and will make excellent suggestions for improvement. Be sure to ask people who will not be in a conflict of interest (e.g. avoid co-workers on the tenure committee or who will be voting on your package).
Any other tips to offer on putting together a tenure package? Feel free to leave advice in the comments!